Website Content Writing Best Practices for 2025

The Golden Rules of Website Content Writing

As we move further into the 21st century, website content writing practices must evolve to keep up with ever-changing technology and consumer trends. 

In this blog post, we will discuss some of the best practices for website content writing that you should be using in 2023 (and beyond).

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How to Write Website Content in 6 Steps

Here’s how you can make your website content writing process easier:

  1. Determine the Purpose of the Website Content: Before you start writing, take a step back and think about what you want each page of your website to achieve. Once you have a clear understanding of your goals, you can start crafting content that will help you reach them.
  2. Research the Target Audience: Who will be reading your website content? It’s important to keep your target audience in mind as you write because they’ll be the ones you’re trying to appeal to and engage with.
  3. Research Competing Websites: What existing websites are out there that cover similar topics? You’ll want to look at what they’re doing well (and not so well) and use it as a benchmark for your content.
  4. Plan How the Content Will Fit Together on Your Website: Before you start writing, it’s helpful to map out how everything will fit together. This will give you a better idea of what content you need to create and where it will go on your website. We recommend using a sitemap creation tool like SlickPlan or a visual planner like Figma for this step.
  5. Create the Content: Now it’s time to start writing! Keep your audience and overall goal in mind as you create content that is both informative and interesting. Also, include calls to action throughout your website to encourage visitors to take the next step.
  6. Edit and Proofread Your Content: Once you’ve written all of your website content, it’s important to go back and edit it for clarity, grammar, and spelling errors. This is also an excellent time to ensure that all of your content is consistent with your brand voice.

Content Writing Best Practices to Keep in Mind

content writing

1. Know Your Audience

Before you start writing, it’s important to understand who your target audience is. This will help you determine what type of content to write and how to write it.

For example, if you’re writing for SaaS, customers are often referred to as users. If you’re writing for an online course, you have students, not customers.

2. Have A Great Hook 

Your hook is the first thing that people will read, so it’s important to make sure it’s interesting and engaging. A good hook will make people want to read more, so take some time to brainstorm a few different options before settling on one.

3. Compose Short, Simple Sentences

When it comes to website content, shorter is almost always better. People have short attention spans and will likely lose interest if their sentences are too long or complex. So, try to keep your sentences as short and simple as possible.

Longer, more complex sentences can be broken up into smaller ones. HemingwayApp is a great resource for improving readability to make your writing bold and clear.

4. Choose Your Words Carefully

The words you use in your website content can make a big difference in how it’s received. You should carefully mix up your words to avoid sounding repetitive. Additionally, using “power words” can help make your writing more impactful.

5. Write in Active Voice

When writing website content, it’s important to use an active voice. This means that the subject of your sentence is performing the action. For example, “The cat slept on the mat” is in the active voice. “The mat was slept on by the cat,” is in the passive voice. 

6. Avoid Jargon

Jargon is language that is ultra specific to a particular field or profession. It can be helpful in some cases, but more often than not, it will just confuse your readers. So, unless you’re writing for a very specific audience, it’s best to avoid using jargon in your website copy.

7. Include Relevant, Helpful Visuals

In addition to well-written content, your website should also include relevant visuals. Visuals can help break up your text, making it visually appealing and easier to digest. Additionally, they can help convey information more effectively in some cases. So, be sure to include helpful visuals along with your written content.

8. Include a CTA

Every page on your website should have a clear call-to-action (CTA). A CTA is an instruction that tells the reader what you want them to do next. For example, if you’ve written a blog post, your CTA might be to “subscribe to our newsletter” or “like us on Facebook.”

9. Use Editing Tools

Even if you consider yourself a great writer, it’s always a good idea to run your website content through an editing tool before publishing it. This will help you catch any errors or typos that you might have missed. Here are some of the best editing tools so far:

Readability – HemingwayApp is a great tool for making your writing more readable. It’s very easy to use and will help you catch errors that you might have missed.

Hemingway Writing App

Spelling-Punctuation and Grammar – Grammarly is a popular grammar-checking tool that can be used for free or with a paid subscription. It’s available as a browser extension, desktop app, or mobile app.

Grammarly

Plagiarism Checker – Copyscape is a popular plagiarism checker that can help you ensure that your content is original. This tool is available for free and with a paid subscription.

Copyscape plagiarism checker

10. When In Doubt, Use AI

If you’re still unsure how to write great website content, you can always turn to artificial intelligence (AI). AI can help you with everything from choosing the right words to use to structure your sentences. Additionally, it can even help you develop ideas for new content.

There are several different AI tools that you can use for your website content writing process, like Jasper and Frase. Jasper is a content writing assistant that can help you with everything from generating ideas to editing your finished content.

Jasper AI copywriting software

AI can help you to come up with the best ideas for your website content, and it can also help you to edit your finished product. There are many applications for it, but keep in mind that there’s a learning curve to get high-quality content out of it.

Key Takeaways:

Writing great website content doesn’t have to be difficult. As long as you have the knowledge and the right tools, you can make your website content writing process better than ever.

  • Keep your sentences short and simple, choose your words carefully, write in an active voice, avoid jargon, and include relevant visuals. 
  • When writing website content, it’s important to use an active voice and avoid jargon. You should also include relevant visuals and a call-to-action (CTA). 
  • If you’re still not sure how to write great website content, you can always turn to artificial intelligence (AI) for help. AI tools can assist you with everything from generating ideas to editing your content. 
  • Finally, be sure to edit your content before publishing it.

Why Thin Content Can Hurt Your Chances of Ranking

Thin Content And SEO: A Brief History

Two major components of excellent SEO-driven content are relevance and authority. Your site will earn considerable traffic from providing relevant content that is genuinely helpful to your target audience.

It wasn’t until 2011 with Google’s Panda algorithm update that high-quality, high-relevant content became a major ranking factor. This update directly challenged the spammy, low-quality and untrustworthy content in an effort to better match search results with search intent. Prior to Panda, it was somewhat easy to rank with low-quality content, even with blogs as short as 200 words! Panda’s purpose was to keep pages without valuable information from ranking (or at least, not as easily). Not only did it become harder to rank short-form content, but having lots of thin content on your site could actually hurt your rankings as well. To avoid potential ranking losses, it’s become standard practice to either cull thin pages from your site or to implement content updates.

To better understand the decision between deleting or updating pages, it’s best you start with learning what thin content is. This is the first step in addressing thin content issues on your site.

What Is Thin Content Exactly?

Thin content is short-form content that doesn’t go in-depth or cover a topic enough to satisfy search intent. Thin content does not provide value to the reader and is therefore ranked poorly by search engines.

thin content meme

What Makes Content “Thin”?

Google sees thin content as the lowest form of content with the most negligible value. From content stuffed with irrelevant keywords to possibly being stolen from a source, thin content portrays attributes that transgress Google’s Webmaster guidelines. Some of the qualities that Google tags are thin content include:

  • AI Misadventures: Automatically generated content typically turns up as incoherent strings of sentences that make little to no sense. As this content is made up of sentences or text that an AI mashes up from other sources without being reviewed by a human, it lacks the proper context and meaning. Such content includes automated captions, transcriptions, translations, and other forms of automatically generated content
  • Misleading Affiliates: When affiliate sites fail to clearly state their affiliate nature by deliberating hiding their relationship with the product’s supplier, Google tags such content as thin. The situation is made worse in cases where there is no originality in the affiliate site when content such as the product description is copied and pasted verbatim. Such content is deceptive and not valuable for the reader, attracting Google’s thin content penalty.
  • Redundant Content: The primary defining factor for search engines to label content as “thin” is its uselessness to readers. Content such as fluff that fills word count, irrelevant or outdated statistics, and information that is not related to the central theme of the topic is unrelated to the user as it does not help address the issue they are trying to resolve. Search engines can also tag your content as thin if your pages fail to provide useful in-depth information on topics, or you do not update it regularly and let it become stale.
  • Doorway Pages: According to Google, doorway pages are sites or pages created to rank for specific, similar search queries. These pages are identical and have little helpful content as their purpose is to direct traffic to another page which may also not be relevant to the reader. This attempt to rank high by using similar pages to refer people to a page can get marked as thin content since they do not have value to the people.
  • Your Ad Game Is Overkill: Trying to generate as much revenue from your pages is not a bad idea, but it can be damaging when it comes at the expense of your content’s relevance to your audience. When you stuff your pages with many ads that overwhelm your helpful content, you risk triggering search engines to mark your pages as thin content. Avoid making ads the primary theme of your pages and keep your content’s value as the main subject to your audience.
  • Busted Backlinks: Such backlinks are incoming links to pages on your website that return “Error 404” pages. Even when you have relevant content on these pages, people who try to access them via broken backlinks cannot access the valuable information and see error pages. Ensure that you check these pages to restore the broken links or replace them with links that redirect people to relevant pages.
  • Keyword Delusion *ahem* I Mean Dilution: Overloading your pages with content targeted at one keyword unfavourably impacts your rankings. When you keep repeating the same content geared at one keyword, you dilute the keyword, confusing search engines’ web crawlers with identical content. With such duplicate content and no added value, your content becomes superfluous.

Identifying Thin Content

Before solving it, knowing the problem and how much it affects your website comes first. 

Take advantage of web crawler tools like ahrefs and Deepcrawl to carry out a thorough analysis of your pages and view your content from a possible search engine point of view. 

Take note of key metrics such as conversions, impressions, and bounce rate.

You can export these metrics into a spreadsheet and add columns marking the target keywords and the verdict. The target keyword column is essential to gauge the possibility of thin content.

From the data you have extracted and collated, watch out for thin content flags line the following:

  • Posts with abnormally little word count.
  • Several posts targeting one keyword.
  • Posts with little to no impressions.
  • Content targeting irrelevant keywords.

Once you notice any of these flags, take time to look more thoroughly at the posts before you take actions to fix them.

How Google Identifies Thin Content

Google uses two methods to identify thin content on pages. Its Panda algorithm first identifies pages with high expertise, authoritativeness, and trust and drops pages with none of these qualities from search rankings. The other method is by taking manual actions, which involves a webspam team that spots and takes down spammy websites from result pages. Manual actions are quite rare, especially if you’re doing white hat SEO.

thin content in spongebob

How To Recover From A Google Thin Content Penalty

Although it may feel like you’re entering the abyss, facing a manual penalty is not the end of the world. Because a thin content penalty from Google means that it sees your content as having no value to users, it removes your website from search result pages. That is, your prospective audience cannot see your website when searching for related content, and you have next to no visibility.

The first step in recovering from a thin content penalty is reviewing the content listed in the “Manual Actions” report in your Google Search Console account. You can also keep track of this report page to know whenever you are hit with a thin content penalty.

Fixing the penalty varies in the case of thin content; however, general methods include:

After you’ve implemented these fixes, make sure you file a reconsideration request with Google. Then, Google’s reviewing team can go through your website and if everything looks good, remove the penalty.

A Pre-Covid Travel SEO Case Study: Bodega Hostels goes 0 to $38,500 in 17 Months

SpaceCase File #1: Travel SEO

travel seo traffic growth chart

BodegaHostels.com earned ~$38,500 (about 1.2 million Thai baht) in direct website revenue.

From over 700 page 1 keywords.

In 17 months.

travel seo revenue growth

With savvy keyword research and a small team of copywriters.

Before we hop into things, I have a few important points to keep in mind.

  1. As Bodega Hostels’ Marketing Director, SEO was only one channel I was responsible for. This case study will not be covering any increases in bookings on other platforms like HostelWorld and Agoda—just direct website bookings.
  2. Although organic search traffic accounted for 77% of our website visitors in 2018 and 2019, this case study will also cover key Facebook tactics that go hand-in-hand with publishing mountains of content.

This travel SEO case study is a 2,300 word behemoth that you’ll want to give your full attention to.

If you’re reading this on mobile, I highly suggest that you save this one for later.

Bodega Hostels

Bodega Bangkok Party Hostel

After backpacking for several months, 3 brothers from the Midwest launched a youth backpacker hostel in Thailand.

When I first visited Thailand in 2016, Bodega had 2 locations: Bangkok and Phuket.

Since then, Bodega has had over 100,000 backpackers stay at their hostels.

At 10 properties in 2 different countries.

Bodega Thailand:

  • Bangkok x2
  • Chiang Mai x2
  • Ao Nang, Krabi
  • Pai
  • Koh Samui
  • Phuket

Bodega Cambodia:

  • Koh Rong Samloem
  • Siem Reap

In 2017, Bodega acquired its largest competitor, Slumber Party Hostels and I joined the newly formed company, Slumber Party by Bodega Hostels.

On paper, this acquisition looked incredible. Neither hostel had properties in any overlapping regions, instantly making the company the largest in the country—both in total properties and in total bookings. 

My primary role was to improve direct website bookings on SlumberPartyHostels.com.

I increased traffic 10x in under a year and we were starting to map out national expansion along with all the content that came along with it.

However, there was an unfortunate culture clash between Bodega and Slumber that gradually increased tension internally. The merger falling apart seemed all but inevitable and since I was all-in with Bodega, I was in an awkward position to watch events unfold.

June 2018. Bodega and Slumber went their separate ways as fiery competitors and I was hired by Bodega as their Marketing Director.

BodegaHostels.com became my new baby, but I was starting from scratch—and competing against all my old work on SlumberPartyHostels.com!

The Opportunity

BodegaHostels.com was redirecting to SlumberPartyHostels.com during the time they were together, so my first priority after the split was launching a new Bodega website.

Without our own website, Bodega would be unable to take direct bookings online.

This is a big deal for a company in hospitality because…

Every OTA (Online Travel Agency) platform (ie. HostelWorld, booking.com, Agoda) takes a % of every booking made on the platform.

And since hostels are already at a low price point, this sometimes means giving up your entire profit margin on the bed to an OTA (usually HostelWorld).

That’s part of the reason why Bodega staked itself as a party hostel; food and beverage sales were powerful drivers in company growth. Tour sales as well, to a lesser extent.

Advantages of Direct Bookings Over OTA Bookings

  • You control and own your customer data.
  • You save money on every booking made by not paying OTA fees.
  • Improved retention.
  • Increased average transaction value.
  • Increased tour and event sales.

Some OTAs don’t allow you to access customers’ email addresses.

Most OTAs don’t let you upsell tour tickets at checkout or promote events at all.

Investing into blogging should be a no-brainer for this industry, but the majority of hostels don’t even have a website to begin with.

That’s a massive opportunity for us.

And for Slumber Party too.

With the 2 companies now split up, animosity between Bodega and Slumber was growing.

The urgency to build a new website and start publishing new content was growing.

The Strategy

Be the best resource for a search term.

It may sound idealistic and overly simple but that was the basis of our content strategy.

Without going full out skyscraper technique, the aim here was to produce a piece of content that satisfies search intent better than the page 1 SERP. We also had to keep our Ideal Customer Profile (ICP)  in mind here: backpackers and travelers aged 20-35 from the Western world. We didn’t have to make the most thorough and complete blog for a keyword, just the best resource for our target audience. In many cases, this meant being able to rank blogs that were only 500-800 words long.

  • Focus on long tail keywords
  • KD0 keywords that larger sites have bad on page SEO for
  • Topics that are popular among backpackers and tourists that have not yet been covered by reputable sites (extremely low keyword competition, but strong monthly search volume)
  • Listicle resources aimed at expats that are still useful for tourists (e.g. best pizza in [city], best cafes, etc)
  • Top keywords of pages published by direct competitors to Bodega, like Slumber and Mad Monkey

Pseudo skyscraper, adding unique value from customer data and staff recommendations

Content Velocity is King

For every opportunity found in keyword research, we need to produce 1 piece of content.

From 2018 to 2019, we produced 381 blogs to tackle 381 keyword opportunities.

Bodega Hostels content velocity

There is no secret formula to get output like this.

You simply can’t rank for keywords you don’t produce content for.

More content means more opportunities to rank.

And when you’re tackling low difficulty keywords, that’s all it boils down to.

copywriting meme

Always Be Copywriting

Content Production is a Bottleneck

When a (potential) client asks me how quickly I can get results, I respond back with a question of my own, “How aggressively can we publish content on your budget?”

How much content can we possibly produce?

Without taking a dip in quality?

Without burning out?

These 3 questions have stuck with me for many years, as I’m sure other SEOs have as well. Scaling up content production can be daunting, especially for solopreneurs and small teams.

Let’s explore this bottleneck problem and what it actually entails.

SEO Content Production Pipeline

  1. Complete keyword research.
  2. Write blog outlines.
  3. First drafts are written and completed on a weekly basis.
  4. Edit first drafts after receiving them from writers.
  5. Publish in WordPress.

Every step in this process is a bottleneck. Every. Step.

Keyword research takes time.

Writing blog outlines takes time.

Writing blogs takes time.

Editing blogs takes time.

Publishing in WordPress takes time.

Luckily, there is a savvy solution to this bottleneck issue: Process.

The Importance Of Developing Internal Processes

Recording and fine tuning processes is key to long-term success.

Processes make your business run smoother, allow you to optimize your pipeline and save you boatloads of your time.

It’s important that you record your process in full, step-by-step, for as many areas of your operations as possible. For starters, it would be a good idea to record your process for each bottleneck in the content production process.

Outlining your exact methodology is essential in improving productivity, consistency and scalability. 

If you are able to break down what you do, exactly how you do it, you will be able to make your expertise a transferable knowledge. This means when the time comes to scale up your operations, your documentation will serve both as training material and reference for further refinement.

Leveraging UGC to Maintain Content Velocity

One initiative at Bodega that I spearheaded was their Creatives Program.

The concept is simple: If you’ve got creative talent, you can stay at Bodega for free while working on collaborative content.

Most commonly, this would be travel photographers we sent on our tours and pub crawls to capture moments we could use in promotional material.

Other times, we would work with travel bloggers on content for our site (and for theirs).

The key to running a successful guest blogging program is to hold your guest contributors to the same editorial and technical writing standards that your in-house copywriters follow. The more thorough your editorial guidelines, the higher quality and more consistent the submissions will be.

Producing content more consistently cuts down on the time it takes to edit and publish content, making it an important component in scaling up content operations.

Keyword Research for Travel Content

Stealing Traffic from Competitors

First and foremost, I still had access to Google Analytics data for Slumber Party’s website during the keyword research phase of planning out Bodega’s new website.

Being able to look directly at traffic data for your biggest competitor is like an SEO cheat code.

I was grateful to have this opportunity, but I also recognize that this is extremely irregular and not an approach to rely on. Still, it was a strong initial approach that I wasn’t going to pass up.

I exported a list of their highest traffic pages, popped them into ahrefs and found some easy, low-hanging fruit to tackle. I was lucky (or merely opportunistic) to find low competition, long-tail keywords that Bodega’s new website could rank for quickly.

The lesson I took from this is that although I brought results to the table working for Slumber, I was building a glass house that could be taken down with the proper strategy and some persistence.

Using ahrefs to Find Weak Points of Competitor Websites

Next I went right back into ahrefs and took a good, hard look at other competitors’ websites. Other than Slumber Party, only 1 competing hostel chain in Thailand even had a blog at all.

This was a bittersweet discovery.

On one hand, this meant there was a lot of ground to cover, undisturbed by active competition.

On the other hand, this meant we had to display leadership and authority in a market without guidelines for what type of content will rank.

There were 2 types of keywords we would target to compete directly with competitors:

  1. Top Pages in ahrefs (already validated by competitor efforts)
  2. 0 keyword difficulty with a minimum monthly traffic filter

On-Page SEO is Underrated

Backlinks are not the alpha and omega for SEO.

Google places importance on satisfying search intent.

URL Structure

It’s important to use an easy to read, logical URL structure.

I kept it quite simple for Bodega’s blog:

bodegahostels.com/blog/blog-title-like-this/

Each hostel property has its own mini-site, consisting of 5 pages:

/country/city

/country/city/accommodation

/country/city/contact

/country/city/tours-events

/country/city/blog

I didn’t give it much thought past this, but Moz has a great reference guide on when to change URLs for SEO you can check out if you want to deep dive the topic.

Internal Linking Strategy

Internal links are an effective way to indicate to Google which pages are important to your business.

The most important pages of a site are commonly referred to as money pages, which means exactly what you think.

Unlike other projects I’ve worked on, Bodega’s money pages are obvious at first glance.

  • Hostel Property Pages
  • Pub Crawl Ticket Pages

These pages cover our most important keywords and convert to sales the best, so it only makes sense to guide users browsing the site towards them with internal links.

When building internal links on your website, there are 3 principles to keep in mind:

  1. Pages with more internal links are easier to rank.
  2. Pages that are far away from the homepage (clicks) are harder to rank.
  3. Google cares about relevancy, so internal links from more topically relevant pages will have a stronger effect than less topically relevant pages.

Keeping those 3 principles in mind, we took a simple 2-step approach to internal links:

  1. Build relevant internal links from topically relevant blog content to money pages.
  2. Add navigation menu links to money pages so they’re easy for people to find.

Giving people easy access to your money pages from a navigation bar is a great way to make sure they’re a close distance from your homepage.

travel seo menu structure

Sending dozens of internal links to your money pages can move the needle more than you’d think.

If you haven’t been adamant about internal linking in your blog content yet, you’ve got a low-effort SEO opportunity right in front of you.

Image Optimization

Websites that load in under 5 seconds rank higher and see 70% longer average session lengths. If your website is fast, people are more likely to read, engage and stick around.

Optimizing the file size of your images is an easy way to improve page load speeds.

Here’s how I optimize images for SEO:

  1. Resize images in bulk with Adobe Lightroom
  2. Reduce image file sizes with FileOptimizer
  3. ShortPixel automatically optimizes file sizes again at upload, serves in WEBP format

I usually aim for images to be under 250kb as a rule of thumb. You really don’t need to complicate things further than this, so long as your pages are loading in under 5 seconds.

If you’ve optimized your image file sizes but still don’t meet the 5 second mark, consider improving Core Web Vitals or trying your hand at some technical SEO.

If you can hit the 5 second mark without reducing image file sizes, you can work to further improve page speed or just skip this step altogether. Just remember that it’s a minor ranking factor in the Google algorithm, so it isn’t going to impact your rankings as heavily as producing new content or building links.

Closing

Thanks for reading to the end

If you have any questions, drop them in the comments below.

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